Registrar’s Office

Most of the transactions that the DUS has with the University Registrar’s Office are described in other sections of this handbook, particularly Yale College Programs of Study (YCPS) and Related Information and How to Graduate a Senior. This section covers other miscellaneous matters. For general questions about Registrar’s Office policies and procedures, email registrar@yale.edu.

Registration

An Early Registration period takes place prior to the term of enrollment and is intended to be a gauge of student interest in course enrollment and to provide advance notification of permission to enroll in courses that have limited enrollments. It allows departments to manage demand for enrollment, determine the number of discussion/lab sections and teaching fellows needed, and the size of the room needed.

Closer to the start of classes, the Add/Drop period allows faculty to refine course enrollment and students to refine their course schedules. At a date to be determined, and announced by the Registrar's office, schedules are finalized at the end of this period.

For up-to-date information, a list of resources, and FAQ's see the Registration website.

The Preference Selection Tool

Many departments use the Preference Selection Tool to manage enrollment for certain courses before the start of the term. This online service allows students to rank multiple sections of a course, or multiple courses of a particular family (e.g. first-year seminars). Seats are distributed to students through lottery and are placed directly on the student’s schedule at the department's discretion. To learn more about the Preference Selection Tool or to implement this service in your department, please contact the University Registrar’s Office at registrar.asc@yale.edu.

Classroom Assignments and the Scheduling of Final Examinations

Questions concerning classroom assignments and the scheduling of final examinations may be discussed with Rashaun Durden, Assistant University Registrar.

The University Registrar’s Office will schedule a final examination on request for a course that for one reason or another has not been assigned a final examination date, and assuming the instructor has taken into account the other examinations scheduled for every student in the course. Such requests may be sent to classrooms@yale.edu.

Student Information and Enrollment Statistics

The DUS and their administrative assistant have access to a suite of reports, including an alphabetical list of students majoring in the department or program and departmental course enrollment statistics. Reports can be accessed through the Jaspersoft link on the University Registrar’s Office website.

In requesting or sending the registrar information about a student, it is important to give the student’s full name, class, residential college affiliation, major, and, if at all possible, the student’s System ID number, which appears on most documents provided by the registrar. Courses should be identified clearly by subject abbreviation and number (e.g., “HIST 119”).