Calendar for the DUS

The dates in this calendar are approximate and may change. The entries with asterisks refer to responsibilities of the DUS. The entries without asterisks refer to events and deadlines in the Yale College calendar in the YCPS.

July
Prior to First Week Confirm first-year placement examination information with Dean Risa Sodi.
Third Week thru August Review fall term course information on Yale Course Search. Make offering corrections in WEN and course title and/or description corrections in CIM (https://next.catalog.yale.edu/courseadmin/).
August
First Week Confirm that multi-section courses and first-year seminars are included in Preference Selection.
Send instructions to departmental advisers regarding fall-term registration for first-year and returning students, add/drop period, and students’ course programs.
Fourth Week Report to the Registrar’s Office departmental clearance for seniors who submitted late essays during the summer or who otherwise over the summer completed the requirements of the major. Nominate to the Committee on Honors and Academic Standing students who completed major requirements over the summer who are eligible for Distinction in the Major. Do this as students qualify during the course of the year.
Fifth Week Brief departmental faculty colleagues on academic regulations (grading system, reading period, final examination period, etc.) as they are explained in the Instructors’ Handbook.
September
First Week Fall-term classes begin Sept 1.
Supervise the organization of senior tutorials and senior essay program.
Add/drop begins Sept 1.
Second Week Deadline for seniors to apply for completion of degree requirements at the end of the fall term.
Third Week Add/drop period ends Sept 15.
Fourth Week Organize departmental Student Advisory Committee.
Begin planning new courses for the following academic year to be presented to the department and to the Course of Study Committee throughout the year.
If your department is considering making changes to the major, contact the Committee on Majors.
October
First Week Submit any late spring 2022 new course proposals for CSC review.
Third Week Correct and update course information for the spring term through CourseLeaf (https://next.catalog.yale.edu/courseadmin/).
Fourth Week Midterm (October 29). (Last day for a student to withdraw from a fall-term course without the course appearing on the transcript. Deadline for applications for double credit in a single-credit course.)
Begin recommending new courses to the Course of Study Committee for the following academic year, to be continued through early-March.
November
First Week Consult with students about their spring-term schedules.
Remind seniors who are completing degree requirements at the end of the fall term of necessary deadlines, etc.
Assign faculty readers for senior essays or projects for students completing degree requirements at the end of the fall term.
Third Week November 18, 9:00 a.m. Early registration opens.
December
First Week Last day for a student to withdraw from a fall-term course. Deadline for a member of the sophomore class in the third term of enrollment, with the permission of the DUS, to declare an intention to accelerate by using acceleration credits.
Reading period begins.
Second Week Departmental examination, if applicable, for seniors completing degree requirements at the end of the fall term.
Final examinations begin.
Third Week Final examinations end.
December 15, 5:00 p.m. Early Registration closes.
Winter recess begins.
January
Second Week January 12, 9:00 a.m. Add/drop period opens.
Third Week Spring-term classes begin.
Submit Major Completion Forms to the Registrar’s Office for students who completed degree requirements in the fall term.
Submit new course proposals, through CourseLeaf, to the Course of Study Committee for the next academic year.
Supervise the administration of senior tutorials and senior essays or projects.
Fourth Week January 24, 5:00 p.m. Add/drop period closes.
February
First Week Recruit departmental advisers for following academic year.
Review program overview and first-year as it appears in YCPS. Submit copy revisions in CourseLeaf, as requested by the Registrar's Office.
Review the department's placement policies on acceleration credit.
March
First Week Submit final YCPS updates for your departmental program overview and first-year tab through CourseLeaf.
Recruit readers for senior essays and senior projects.
Send instructions to departmental advisors concerning early fall registration and students' course programs.
Second Week Midterm. (Last day for a student to withdraw from a spring-term course without the course appearing on the transcript. Deadline for applications for double credit in a single-credit course.)
Plan early registration for the fall term, including plans for preference selection and other limited enrollment procedures
Spring recess begins.
Deadline for new course proposals for the coming academic year due to the Course of Study Committee.
Fourth Week If Degree Audit is not yet live, complete and return Major Completion Forms (provided by YURO) for seniors.
Fifth Week Spring recess ends.
April
First Week Submit copy for the Calendar for the Opening Days of College for the coming academic year as requested by the Yale College Dean's Office.
Appoint departmental prize committee.
Receive senior essays and distribute them to readers for grading.
Fourth Week Last day of classes in the spring term. (Last day for a student to withdraw from a spring-term course.)
Reading period. Continues through first week in May.
Departmental examination, if applicable.
May
First Week Begin preparing nominations for Distinction in the Major, especially if the department may have a candidate for Exceptional Distinction in the Major.
Final examinations begin.
Recommend to the department candidates for Distinction in the Major and prizes.
Second Week Forward nominations for Distinction in the Major to the Committee on Honors and Academic Standing.
Consult with students about their fall-term course schedules.
Final examinations end.
Thursday before Commencement Yale College Committee on Honors and Academic Standing meets to clear seniors for graduation.