Most of the transactions that the DUS has with the University Registrar’s Office are described in other sections of this handbook, particularly Yale College Programs of Study (YCPS) and Related Information and How to Graduate a Senior. This section covers other miscellaneous matters. For general questions about Registrar’s Office policies and procedures, email email@example.com.
Fall term course registration for returning students takes place in late April (of the previous term) and for first-year students, the day before add/drop period opens, which is typically the day before classes start.
Spring term course registration, for all students, takes place in November.
Registration is held well before the start of the term so as to provide a close approximation of student enrollment. It allows departments to manage enrollment demands, determine the number of discussion/lab sections and teaching fellows needed, assess the size of the classroom in which the course will be taught, and provide faculty the opportunity to review instructor permission requests for limited enrollment courses.
On, or shortly before, the start of classes, the add/drop period opens allowing faculty to refine course enrollment and students to refine their course schedules. During the fall term, first-year students may complete their registration during add/drop period. Open and close dates are indicated in the Calendar of Pertinent Deadlines in Yale College Programs of Study and on the registration website.
The Preference Selection Tool
Many departments use the Preference Selection Tool to manage enrollment for certain courses before the start of the term. This online service allows students to rank multiple sections of a course, or multiple courses of a particular family (e.g. first-year seminars). Seats are distributed to students through lottery and are placed directly on the student’s schedule at the department's discretion. To learn more about the Preference Selection Tool or to implement this service in your department, please contact the University Registrar’s Office at firstname.lastname@example.org.
Classroom Assignments and the Scheduling of Final Examinations
Questions concerning classroom assignments and the scheduling of final examinations may be discussed with Rashaun Durden, Associate University Registrar.
The final examination schedule appears on the Final Examination Schedules page in Yale College Programs of Study.
The University Registrar’s Office will schedule a final examination on request for a course that for one reason or another has not been assigned a final examination date, and assuming the instructor has taken into account the other examinations scheduled for every student in the course. Such requests may be sent to email@example.com.
Student Information and Enrollment Statistics
The DUS and their administrative assistant have access to a suite of reports, including an alphabetical list of students majoring in the department or program and departmental course enrollment statistics. Reports can be accessed through the Jaspersoft link on the University Registrar’s Office website.
In requesting or sending the registrar information about a student, it is important to give the student’s full name, class, residential college affiliation, major, and, if at all possible, the student’s System ID number, which appears on most documents provided by the registrar. Courses should be identified clearly by subject abbreviation and number (e.g., “HIST 119”).