K. Special Arrangements

Year or Term Abroad

In recognition of the value of international study, Yale College encourages students to spend a term or an academic year studying in an approved program abroad. In order to participate in a Year or Term Abroad, students must have the approval of the Yale College Committee on the Year or Term Abroad and have been accepted into an approved and accredited study-abroad program. Students in any major may apply. Please note that a term abroad may be taken only during the second term of the sophomore year or either the first or second term of the junior year, and that a year abroad may be taken only during the junior year. Within the limits of the eligibility requirements given below, other combinations of terms of study abroad may be permitted with the approval of the Committee on the Year or Term Abroad. Students are limited to a total of two terms abroad for full Yale credit and financial aid transfer. To be eligible, students must be in academic good standing as a junior or second-term sophomore, as appropriate, to begin an approved term or year abroad and be able to return to enrollment at Yale in academic good standing. See “Requirements for Academic Good Standing” in section D. Students must also have at least a B average at the time of their application and demonstrate sufficient competence in the language of the host country to do university-level course work. In general, by the time that they go abroad students should have completed the relevant intermediate-level foreign language course (typically a course numbered 140 with an L4 designation) or have demonstrated the equivalent proficiency by examination. Study in an English-speaking country or participation in any other program abroad in which instruction is in English is permitted when the student articulates clear academic objectives for such a program. Applicants may petition the committee for an exception to eligibility requirements if they believe they have compelling reasons for the exception.

Application forms for a Year or Term Abroad are available on the Study Abroad Web site of the Center for International and Professional Experience. A complete application includes all of the following: the application form; an approval form from the student’s director(s) of undergraduate studies; an evaluation form from the student’s residential college dean; and a statement concerning the proposed course of study. Students on Yale financial aid must also submit a Year Abroad Budget for Financial Aid Applicants to the appropriate office. Approval from the Yale College Committee on the Year or Term Abroad is contingent upon the student’s acceptance into a program or university abroad. Students must provide a copy of their acceptance letter to the committee before departure.

Applications for permission to study abroad in the spring term of the academic year 2014–2015 are due on October 15, 2014. Applications for study in the fall term of the academic year 2015–2016 or for the full academic year 2015–2016 are due on March 5, 2015. Early applications that meet all requirements are reviewed on a rolling basis until the final deadline.

Applications for programs or universities abroad are available directly from the sponsoring institutions. Information about specific programs, including course descriptions, addresses and telephone numbers of the programs, and evaluations from past Yale participants, can be found at the Study Abroad office. Note that application deadlines differ from program to program and usually also differ from the Yale College committee’s deadline. Students are responsible for meeting the deadlines set by the programs they seek to attend, whether those deadlines fall before or after the Yale College committee’s deadline.

In selecting programs abroad in which to enroll, students should be aware that such programs vary in quality, and some may not be approved for a Year or Term Abroad. At a minimum, approved programs must involve full-time work at the university level and must be undertaken during the regular academic year at an institution outside the United States. Students should note that programs in the Southern Hemisphere are subject to a different academic calendar, one which extends into the months of June, July, and August. With this exception, summer terms do not qualify as part of a Year or Term Abroad.

A list of programs which have had the approval of the committee in the past and in which Yale students have participated with success is available on the Study Abroad Web site of the Center for International and Professional Experience. Students applying to enroll in programs not previously reviewed or approved by the committee may be required to furnish informational literature about the program, course syllabi, or a letter of support from a Yale faculty member familiar with the program. The committee evaluates programs primarily on the quality and structure of their academic offerings. Study abroad advisers are available in the Center for International and Professional Experience to assist students in selecting an appropriate program.

  1. Course creditsStudents on a Year Abroad who complete a full program of study for the equivalent of two terms of enrollment at Yale may earn up to nine course credits. Students on a Term Abroad who complete a full program of study for the equivalent of one term of enrollment at Yale may earn up to four course credits. What the committee considers a full program of study varies from program to program. Students should consult with the Study Abroad office to ensure that they are enrolled in a full program abroad.
    Usually, if the student has consulted with the director of undergraduate studies and a Study Abroad adviser before going abroad, the award of credit upon return from a Year or Term Abroad is routine.
  2. Course credit from outside YaleEnrollment in the Year or Term Abroad program is the only arrangement by which students may offer more than two outside credits toward the thirty-six course credits required for the bachelor’s degree.* Students receiving credit for a Year Abroad may not apply any other credits from outside Yale toward the 36-course-credit requirement. Students receiving credit for a Term Abroad may apply up to two other course credits from outside Yale toward the 36-course-credit requirement.
  3. Evidence of course workTo be awarded credit toward degree requirements, students must submit to the committee such evidence of their achievement as transcripts or other official academic records, wherever possible. Students should also be prepared to provide on their return to Yale copies of all course work, syllabi, and letters from instructors describing the nature and quality of their work.
  4. GradesNo credit will be awarded for a course in which the grade earned was lower than a C or its equivalent in other grading scales. Nor will credit be awarded for a course taken on a Pass/Fail option, if the student had the choice of taking the course for a letter grade.
  5. Distributional requirements and major requirementsIn addition to applying credits earned on a Year or Term Abroad toward the 36-course-credit requirement, students may, with appropriate permissions, apply these course credits toward fulfillment of distributional requirements and some of the requirements of their major programs. Petitions for credit toward the distributional requirements should be directed to the director of study abroad; petitions for credit toward major requirements should be directed to the relevant director of undergraduate studies.
  6. Academic regulationsBecause a Year or Term Abroad counts as the equivalent of one or two terms of enrollment in Yale College, the academic regulations of Yale College pertain to enrollment abroad. Students must earn a sufficient number of credits abroad to remain in academic good standing. Failure to do so will result in academic warning or dismissal for academic reasons. See section I, Academic Penalties and Restrictions. Withdrawal from an approved program abroad has the same consequences as withdrawal from Yale College.
  7. Canceling a Year or Term AbroadStudents who have received permission to study abroad but later decide not to do so must notify their residential college dean in writing of their change of plans and then either enroll as usual in Yale College or apply for a leave of absence before the deadline. See section J, Leave of Absence, Withdrawal, and Readmission. Students should also notify the Study Abroad office. In some cases, such students will have to withdraw from Yale College if the deadline for requesting a leave has passed, or they have already taken two terms of leave, or the deadline for enrolling in courses in Yale College has passed. Under no circumstances can a Year or Term Abroad be converted retroactively to a leave of absence. Similarly, a leave of absence cannot be converted retroactively to a Year or Term Abroad.
  8. Enrollment in Yale College after a Year or Term AbroadAfter returning from a Year or Term Abroad, students must enroll in Yale College for at least two terms. Students who have accelerated should speak with their residential college dean about the possible need to decelerate. See section P, Acceleration Policies.
  9. Financial aidStudents who have been approved by the committee to study abroad and who receive financial aid from Yale are eligible for aid while abroad. For information about financial aid support, consult a counselor in the Student Financial Services Center, 246 Church Street, 432-2700.
*

Study during the academic year at the Paul Mellon Centre in London (Yale-in-London) is equivalent to enrollment in Yale College and is not considered a Term Abroad. Application to the Yale-in-London program should be made directly to that office at the Yale Center for British Art. For details, see the British Studies program description.

Completion of Degree Requirements at the End of a Fall Term

Students who at the end of a fall term complete the requirements for graduation may be of three kinds: (1) those who complete such requirements in eight terms of regular enrollment; (2) those who have accumulated thirty-six course credits or more, all earned at Yale, in fewer than eight terms of regular enrollment; and (3) students admitted by transfer to Yale College and students whose admission to Yale College was deferred until a spring term. Note that acceleration credits may not yield a completion of degree requirements at the end of a fall term; see section P, Acceleration Policies. The following rules apply to students of these three kinds.

  1. Notification by the student By the day on which the student’s course schedule is due in the final term of enrollment, the student must notify the Committee on Honors and Academic Standing through the residential college dean that the fall term will be the student’s last term of enrollment. Forms on which to make such notification are available in the offices of the college deans. Notification must include written certification from the student’s director of undergraduate studies that the student will have completed all the requirements of the major program by the end of the fall term, and from the student’s residential college dean that the student will have fulfilled the distributional requirements by that time. Failure to observe the deadline will result in the student’s being charged a fine of $100.
  2. Award of degrees and diplomas Students who complete degree requirements at the end of a fall term are awarded their degrees and their diplomas at Commencement at the conclusion of the spring term of that academic year and are considered to be members of the class that graduates at that Commencement. General Honors and Distinction in the Major are also awarded at that time. If a student who completes degree requirements at the end of a fall term wishes to participate in the Commencement exercises held in the previous academic year, however, the student may do so with the permission of the residential college master and dean. Such might be the case, for example, of a student who because of a leave of absence did not qualify for graduation with the class in Yale College with which he or she entered as a freshman. Such a student would not receive the degree or diploma until the May of the academic year in which degree requirements were completed.
  3. Health coverage A student whose last term of enrollment is a fall term is eligible, upon application and payment of a fee, for continued coverage by Yale Health during the subsequent spring term, just as if the student were on leave of absence for that term. Such coverage extends to August 31. See “Leave of Absence” in section J.

Two Majors

A student must petition the Committee on Honors and Academic Standing for permission to complete the requirements of two major programs. Application forms are available from the residential college deans. A student contemplating the completion of two majors should bear in mind that doing so will almost invariably limit the opportunities for a wider distribution of studies over different subjects.

Each major must be completed independently of the other, with no more than two term courses overlapping. Prerequisites in either major are not considered to be overlapping courses. Other than such prerequisites, all courses taken in a major—including those taken in excess of the minimum requirements of the major—are counted in the consideration of overlapping courses unless such courses are in excess of the minimum requirements for both majors. Overlapping courses may not include the senior essay or senior project, unless the essay or project is unusually substantial and represents at least the equivalent of the minimum essay or project requirement of the one major in addition to the minimum essay or project requirement of the other major. If a single senior essay or project is approved for the two majors, no additional overlap in course credits is permitted.

It is not possible to offer as two majors a combined major with one of its component majors. For example, a major in Economics and Mathematics cannot be joined with a second major in either Economics or Mathematics. Similarly, a student completing a major that permits the inclusion of a concentration of courses from another major or program cannot also major in that second major or program. For example, a major in Sociology with Psychology cannot have a second major in Psychology. A Special Divisional Major may not be offered as one of two majors.

A petition for two majors should show clearly how the requirements for each of the two programs will be met, and should include the approval of the appropriate directors of undergraduate studies. The completion of two majors does not result in the award of two degrees; a student who completes a major that leads to the award of the B.A. degree and another major that leads to the award of the B.S. degree may choose the degree to be conferred. A petition to complete the requirements of two majors should be made only after the student’s plans are definite, but no later than the due date for course schedules in the student’s final term of enrollment. Petitions submitted after this deadline will be accepted only by exceptional action of the Committee on Honors and Academic Standing and will be fined $50.

A student may not petition for permission to complete the requirements of more than two major programs.

Double Credit for a Single-Credit Course

Two course credits for a course in Yale College normally carrying one course credit may be awarded to a student under the following conditions:

  1. Deadline Permission must be requested by midterm, as published in the Yale College Calendar with Pertinent Deadlines.
  2. Petition and approvals The student’s petition must be approved by the instructor of the course, the director of undergraduate studies in the instructor’s department, and the Committee on Honors and Academic Standing. The petition should include a detailed syllabus and an explanation of how the student’s proposed work represents at least twice the normal expectations of the course.
  3. Distributional requirements When a petition for double credit is approved for a course that fulfills a distributional requirement, the additional credit may not be applied toward the distributional requirement, although it may be applied toward the 36-course-credit requirement for graduation.
  4. Multiple courses A student may make use of this arrangement rarely, no more than once or twice.

Special Term Courses

With the approval of the Yale College Committee on Honors and Academic Standing, a student may arrange with a member of the faculty to take a Special Term Course, or individual tutorial, for credit toward the bachelor’s degree, provided that certain requirements are met. First, the material of the proposed course must be appropriate to the qualifications of the student and it must be otherwise unavailable in the Yale University curriculum. If the subject can be pursued through independent study in an existing tutorial course in a department (e.g., HIST 494, PLSC 471 and 472), the student must apply for enrollment in that course through the director of undergraduate studies. Second, the instructor of the proposed special course must hold a teaching appointment in the University. Third, the student must describe in detail the nature of the proposed course work and submit a syllabus.

Requests for Special Term Courses should be made to the Committee on Honors and Academic Standing, 29A SSS, on forms available from the residential college deans. The application form must be completed by the student and then approved and signed by the proposed instructor and the director of undergraduate studies of the instructor’s department. A request for a Special Term Course should be made during the term immediately preceding the term during which the course is actually to be taken. An application will not be accepted by the committee after the second week of the term for which a course is proposed. It is expected that Special Term Courses will be taken for a letter grade. A student may not apply credit earned in a Special Term Course toward satisfaction of any of the distributional requirements.

Limit on Residential College Seminars

The number of residential college seminars is limited and the demand for them is great. A student may therefore take no more than four residential college seminars, and no more than two in a single term. Permission to exceed these limits must be secured in advance from the Yale College Committee on Honors and Academic Standing; such permission will be given only if the student can demonstrate that the integrity or coherence of the student’s academic objectives would suffer without it.

Courses in the Yale Graduate and Professional Schools

When a course is open to undergraduate as well as either graduate or professional school students, a Yale College student must enroll under the undergraduate number, unless already accepted into the program for the simultaneous award of the bachelor's and master's degrees (see below).

A student may request to elect a graduate or professional school course, other than those designated independent study, by entering the course on the Course Schedule Selection Form and completing an additional form downloaded from the Web site of the University Registrar's Office. This latter form must be completed by the student, signed by the course instructor, and attached to a copy of the syllabus. For enrollment in a course in the Graduate School of Arts and Sciences, the form must also be signed by the director of graduate studies in the department in which the course is offered. For enrollment in a course in any of the professional schools of the University, the form must also be signed by the appropriate agent of the dean or the registrar of the school in which the course is offered.

Requests should be made as early as possible in the term in which enrollment is sought and not later than three weeks after the first day of Yale College classes of the term. In recognition of the need to have a student’s schedule of courses finalized promptly, forms that are submitted after this date or that are incomplete will normally not be approved. Exceptions require action of the Committee on Honors and Academic Standing, in response to a petition from the student, and will be subject to a fine of at least $50, with increases of $5 daily according to lateness.

Note that systems for the award of course credit in the professional schools differ and that not all courses in these schools yield a full course credit in Yale College. Once all materials for a request to elect a professional school course are received by the Office of the University Registrar, a review will be made and the student will be informed as to whether the course will earn Yale College course credit and, if so, how much. Courses that earn no Yale College credit will normally not be entered on the Yale College transcript.

Note also that Yale College students are not permitted to enroll in independent study courses in the Graduate School of Arts and Sciences or in any of the professional schools of the University.

A student may offer toward the 36-course-credit requirement for the bachelor’s degree as many as four course credits earned in professional schools of the University. Courses taken in the Graduate School of Arts and Sciences are not included in this four-credit restriction.

Courses in performance in the School of Music may be taken only after completion of MUSI 360, 361, 460, and 461, in the Department of Music. Performance courses in the School of Music may not be counted toward the 36-course-credit requirement for the bachelor’s degree. Such courses will be included on the student’s transcript, but must be offered in excess of the thirty-six credits required for graduation. For further information, see the section entitled “Individual Instruction in Performance” under Music. Nonperformance courses in the School of Music may be taken for credit without previous completion of MUSI 360, 361, 460, and 461; such courses are also included in the limit of four credits that may be earned in professional schools of the University.

The deadlines and regulations of Yale College are binding on all students, including candidates for the simultaneous award of the bachelor’s and master’s degrees, in regard to courses in which they are enrolled in the Graduate School of Arts and Sciences and the professional schools of the University. These include the deadlines and regulations pertaining to withdrawal from courses, late or postponed work, and work incomplete at the end of term. An exception in deadline may be made in a course offered in a professional school of the University in which the academic calendar differs from that of Yale College. A request for such an exception must be grounded in compelling academic reasons, and must be made in writing by the instructor of the course to the student’s residential college dean in advance of the deadline in question. Instructors of courses in the Graduate School and in the professional schools of the University are expected to use the Yale College grading system when they report grades for undergraduates who have completed their courses.

Simultaneous Award of the Bachelor's and Master's Degrees

Students of distinguished ability in a limited number of departments may undertake graduate work that will qualify them for the simultaneous award of the bachelor’s and master’s degrees at the end of their senior year. The simultaneous degree can be conferred only in a single department or program and only in departments or programs that confer both degrees. For example, a student may not complete a bachelor’s degree in Economics and a master’s degree in Political Science, nor may a student combine a bachelor’s degree in a multi-departmental major (e.g., Ethics, Politics, and Economics) with a master’s degree in one of its constituent departments. A student pursuing a simultaneous degree may, however, complete two separate undergraduate majors as long as one of the undergraduate majors is in the same department as the master’s degree. Currently, the following departments offer the simultaneous degree option: Chemistry; Classics; Computer Science; East Asian Studies; Ecology and Evolutionary Biology; History; Linguistics; Mathematics; Molecular Biophysics and Biochemistry; Molecular, Cellular, and Developmental Biology; and Political Science. The director of the Program for the Simultaneous Award of the Bachelor’s and Master’s Degrees is Dean George Levesque.

  1. Eligibility Applicants cannot be considered for admission unless by the end of their fifth term of enrollment they have achieved at least two-thirds A or A– grades in all of their course credits as well as in all of the course credits directly relating to their major. Some participating departments have additional eligibility requirements, and students should consult the relevant director of undergraduate studies for this information.
    Prior to admission to the program, students enrolling in a course that carries both an undergraduate and a graduate number must do so under the undergraduate number. Students planning to apply to the program who enroll in such a course may request the permission of the instructor to complete the graduate-level requirements of the course and petition to have it converted to the graduate number on the academic record if they are subsequently admitted to the program. The petition, which is made to the director of the program, must be accompanied by certification that the course instructor has approved the student’s proposal to complete the course at its graduate level.
  2. ApplicationStudents must apply to their department for admission to the program through their director of undergraduate studies no later than the last day of classes in their fifth term of enrollment in Yale College. The proposal should provide evidence of eligibility, reasons for pursuing the simultaneous degree, and plans for completing the program requirements. If the department acts favorably on the student's application, it is forwarded with the formal approval of the director of undergraduate studies and of the director of graduate studies to the Yale College Dean's Office, where a joint committee of Yale College and the Graduate School acts upon the department's nomination and notifies the student of acceptance into the program.
  3. Program requirements Specific requirements for the award of degrees will be determined by each department. Normally a student is expected to complete the requirements of the undergraduate major in addition to eight or more courses in the Graduate School. For all students in the program, graduate work must not be entirely concentrated in the final two terms, and students in the program must take at least six term courses outside the department during their last four terms at Yale and at least two undergraduate courses during their last two terms.
    Students may not enroll in Yale College for more than eight terms in order to qualify for the simultaneous award of both degrees. It is possible to earn both degrees in fewer than eight terms, but not by the use of acceleration credits. Upon acceptance into the program, a student who has accelerated by the use of acceleration credits will automatically be decelerated, and may not, so long as the student remains in the simultaneous degree program, subsequently employ the credits to accelerate.
  4. Requirements for the master’s degree To qualify for the master’s degree, students must complete eight term course credits in the Graduate School with grades of A in at least two term courses (or in one year course) and with a B average in the remaining ones. Students in those departments with a language requirement for the Ph.D. degree will be required to demonstrate proficiency in one of the specified languages.
  5. Approval of course schedules Following notification that they have been accepted into the Program for the Simultaneous Award of the Bachelor’s and Master’s Degrees, students must have their course schedules approved each term both by the director of undergraduate studies and by the director of graduate studies.

Courses in Yale Summer Session

There is no limit on the number of courses in Yale Summer Session that a student may offer toward the requirements for the bachelor’s degree.

Attendance at Yale Summer Session does not constitute a term of enrollment in Yale College. Thus a student accelerating by one term by use of acceleration credits may not offer attendance at Yale Summer Session as one of the required seven terms of enrollment in Yale College.

A student accelerating by the early accumulation of thirty-six course credits all earned at Yale may count credits earned in Yale Summer Session toward such acceleration. See “Acceleration by the Early Accumulation of Thirty-Six Course Credits All Earned at Yale” in section P.

Courses successfully completed in Yale Summer Session may, with the permission of the student’s director of undergraduate studies, be counted toward the requirements of the student’s major program. They may also be counted toward any of the distributional requirements. The Credit/D/Fail option may not be used in Summer Session courses. There are no auditing privileges in Yale Summer Session.

Unless the University Registrar’s Office is instructed in writing to the contrary, courses completed in Yale Summer Session will be entered on the Yale College record. Once a course in Yale Summer Session has been entered on or removed from the Yale College transcript in response to a student’s request, that action cannot subsequently be reversed by the student. When a Summer Session course is entered on a student’s Yale College transcript, both the course and the grade are recorded; the course may not be recorded without the grade. If a Summer Session course is entered on the Yale College transcript, it will be included in the calculation of the student’s eligibility for General Honors and Distinction in the Major. For further information about Summer Session courses and transcripts, refer to the Summer Session Web site.

Yale-in-London Summer Program

Courses in the summer program at the Paul Mellon Centre in London carry full Yale course credit, but enrollment in the Yale-in-London summer program does not constitute a term of enrollment in Yale College. (Attendance at the Yale College program at the Paul Mellon Centre in London during a spring term does count as a regular term of enrollment.) Thus a student accelerating by one term by use of acceleration credits may not offer attendance at the summer program at the Mellon Centre in London as one of the required seven terms of enrollment in Yale College.

A student accelerating by the early accumulation of thirty-six course credits all earned at Yale may count credits earned in the summer program at the Paul Mellon Centre in London toward such acceleration. See “Acceleration by the Early Accumulation of Thirty-Six Course Credits All Earned at Yale” in section P.

Directed Independent Language Study

With the approval of the director of the Center for Language Study, a student may study a language not taught at Yale through the program in Directed Independent Language Study. Students may not apply to study a language being offered at the same time by Yale at the requested level. Students accepted into the program work on their own time, but on a schedule and with materials approved by the director of the Center for Language Study; they must meet regularly with a conversation partner; and they are tested at the end of the term in speaking, listening, reading, and writing. The director will approve only those proposals for which adequate materials, conversation partners, and testing can be arranged. Directed Independent Language Study does not earn Yale College course credit, nor does it appear on the transcript. Interested students should apply to the Center for Language Study.

Auditing

Auditors are not permitted in courses taught in Yale College except for persons in one of the categories described below.

  1. Students enrolled full time in Yale College or in one of the graduate or professional schools of the University may audit courses without charge. The permission of the instructor is required.
  2. Members of the Yale faculty and emeritus faculty may audit courses without charge. The permission of the instructor is required.
  3. Spouses or partners of full-time Yale faculty members, or of emeritus faculty, or of students enrolled full time in the University may audit courses without charge. Permission is required of the instructor and of Dean William Whobrey.
  4. Employees of the University and their spouses or partners may audit courses without charge in accordance with applicable personnel policies. Permission is required of the instructor, of the employee’s supervisor, and of Dean William Whobrey.

No other persons are permitted to audit courses in Yale College except for those accepted through the Association of Yale Alumni Auditing program. The Alumni Auditing program is administered separately from the general auditing program, and different rules may apply. Information is available at the Yale Alumni Auditing Program Web site.

Persons auditing courses with limited laboratory or computer facilities must secure the explicit permission of the instructor to do so, and should understand that regularly enrolled students must at all times have priority in using such facilities. Computer or language laboratory facilities should be employed by auditors only during times when they are not in heavy demand, and in certain courses charges for computer use may be necessary. General access to the campus computing network may not be available to auditors.

It is the usual expectation that an auditor does not take tests or examinations or write papers for a course for evaluation by the instructor. Occasionally, however, an auditor may wish to do such work and may request the instructor to evaluate it. If the instructor wishes to cooperate with the auditor in this way, the instructor does so on a voluntary basis and not as an obligation.

The University Registrar’s Office does not keep a record of courses audited. It is not possible, therefore, for a student’s transcript to show that a course has been audited, or for a transcript to be issued that records the auditing of a course.

Persons interested in auditing a course should visit the Yale College Special Programs Office, 55 Whitney Avenue, Suite 420.