Production Calendar
The tasks listed in this calendar include many of registrar-related responsibilities, although the list may not be complete for specific departments and their practices. The dates in this calendar are approximate and may change.
TOPICS:
- Classrooms
- Curriculum
- Degree Audit
- Faculty Related
- GSAS Only
- Registration
- Student Related
- YC Only
| Late June | GSAS Only | For September conferral, Dissertation Submissions are due July 1. |
| July | Curriculum | Review offered courses. Make sure senior requirement courses are offered and list the instructor (or DUS). Review course listings for accuracy. Remind faculty to review their course offerings. |
| Registration | Registration waitlists are cleared in August. Prepare lists for teaching faculty as needed. | |
| Degree Audit | Review Degree Audit for continuing students/majors. Note any potential issues regarding fall-term registration. | |
| Program Requirements | Make sure your website is consistent with program requirements as listed in YCPS. | |
| YC Only | Develop a Roadmap with your DUS. | |
| Curriculum | Course cleanup; consider deactivating courses not offered in the past 7 years. | |
| Faculty Related | Once new faculty have a NetID, ask the Registrar's Office to create an instructor record. Add instructor name in WEN. | |
| Curriculum | Prepare and submit late course proposals for the fall term. Continue to submit spring course proposals. | |
| Late July | Curriculum | Check YCS to ensure all fall courses are set up properly and are ready for the opening of add/drop. |
| GSAS Only | For September conferral, Dissertation Readers Reports are due August 1. | |
| Early August | Student Related | Registration waitlists are cleared. |
| Degree Clearance | Work with DUS to review student assignments submitted late, and other late fulfillment of major requirements. Remind faculty if they need to provide ABX exams (YCDO will send messages about ABX exams.) | |
| Late August | Classrooms | Make sure there is a classroom assigned for offered courses. |
| Registration | Add/drop period opens. | |
| Curriculum | Classes start. | |
| Faculty Related | Send welcome communications. Introduce new faculty to faculty resources website and publications. | |
| GSAS Only | Create Individual Studies courses before end of add/drop period. | |
| Student Related | Send start-of-term communications to majors, include DUS/DGS office hours, reminder to check Degree Audit, possible fall degree completion, department specific information. | |
| Early September | Registration | Add/drop period closes. |
| September | Program Requirements | Discuss with DUS/DGS any potential changes to the major/program requirements. |
| Degree Audit | After add/drop closes, review degree audit for all majors, prioritize fall graduates and seniors. | |
| Curriculum | Submit any remaining spring course proposals. | |
| Curriculum | Begin planning new courses for the following academic year. | |
| Late Sept | GSAS Only | Dissertations submissions are due October 1 for December conferral. |
| October | Curriculum | Review all spring course offerings. Remember to add at least one discussion/lab section as needed. |
| Degree Audit | Review students' Degree Audits for any study abroad courses that should apply to major requirements. Submit the Degree Audit Request Form (Faculty/Staff) as needed. | |
| GSAS Only | Work with TF Office to ensure allocations of TF 's are set and the sections are setup correctly in WEN. | |
| Faculty Related | Remind faculty to check that their course listing in YCS correctly indicates a final exam or no final exam. | |
| Degree Audit | Review students' Degree Audit and apply exceptions (if needed). This should be done on a regular basis. | |
| Curriculum | All spring courses should be offered in YCS, prior to opening of spring registration. | |
| Faculty Related | Send instructions to departmental advisers regarding spring term registration. | |
| Late October | GSAS Only | For December conferral, Dissertation Readers Reports are due November 1. |
| Mid November | Registration | Spring registration opens. |
| Student Related | Help DUS assign faculty readers for senior tutorials, essays, projects, etc. | |
| Curriculum/YC Only | Yale Programs of Study opens for yearly editing. | |
| Curriculum/YC Only | Remind DUS to review department pages in YCPS. Any changes to the major requirements must be presented to Committee on Majors before the end of the term. | |
| December | Faculty Related | Remind faculty of their responsibilities prior to and during final exam week. |
| Student Related | Online Course Evaluations are open until early January. | |
| Curriculum/YC Only | Any changes to the major must be submitted to Committee on Majors by the end of the month. | |
| Degree Audit | Review graduating students' Degree Audit for completion. | |
| Registration | Waitlists will be cleared. Run Argos reports so you can provide faculty with names of students still waitlisted at the end of registration. | |
| Faculty Related | Remind faculty that fall term grades are due the first week of January. | |
| January | Registration | Add/drop period opens. |
| Student Related | Online course evaluations open in early January for fall term courses. | |
| Student Related | Track down missing grades. Remind faculty of early January due date for grades. | |
| Student Records | Calculate Distinction in the Major for Fall graduates once grades have been submitted. | |
| Curriculum | Remind the DUS/DGS and faculty to begin planning new courses for the next academic year. | |
| February | Degree Audit | Review students' Degree Audit and apply exceptions (if needed). |
| Early March | GSAS Only | For May conferral, Dissertation Submissions are due March 15. |
| March | Curriculum | New courses for the fall term are due in order to appear in YCS before the opening of fall term registration. |
| Curriculum/YC Only | All updates/review of YCPS due by March 15. | |
| Curriculum/YC Only | Review department's policy on acceleration credit, if applicable. | |
| Curriculum/YC Only | Review all courses in YCS in anticipation of the opening of fall term registration. | |
| Early April | GSAS Only | For May conferral, Dissertation Readers Reports are due April 15. |
| April | Faculty Related/YC Only | Receive senior essays and distribute them to readers for grading. |
| Registration | Registration for the fall term opens. See URO website for exact dates. | |
| May | Degree Audit | Review graduating students' Degree Audit for completion. |
| Student Related | Calculate Distinction in the Major for May graduates | |
| Faculty Related | OCE opens (and closes) for student course evaluations. | |
| Faculty Related | FGS opens in early May for grade submission. See Academic Calendars for due dates. | |
| June | Curriculum | Work with the Degree Audit team to review program requirement updates. |