The tasks listed in this calendar are for registrar-related responsibilities. The dates in this calendar are approximate and may change.

TOPICS:

• Classrooms
• Curriculum Management (CIM & WEN)
• Faculty Support
• GSAS Only
• Program Requirements (YCPS, P&P, Roadmaps)
• Registration
• Student Records 
• Student Support
• YC Only

DUS Calendar

Month	Week	Comment
July	Curriculum	Review offered courses. Make sure senior requirement courses are offered and list the instructor (or DUS). Review course listings for accuracy. Remind faculty to review their course offerings.
	Registration	Registration waitlists will be cleared/run Argos report for faculty.
	Student Records	Review Degree Audit for continuing students/majors. Note any potential issues regarding fall-term registration.
	Program Requirements	Make sure your website is consistent with program requirements as listed in YCPS.
	YC Program Requirements	Develop a Roadmap with your DUS.
	Curriculum	Course cleanup; consider deactivating courses not offered in the past 7 years.
	Faculty Support	Once new faculty have a NetID, ask the Registrar's Office to create an instructor record. Add instructor name in WEN.
	Curriculum	Prepare and submit late course proposals for the fall term. Continue to submit spring course proposals.
Late July	Curriculum	Check YCS to ensure all fall courses are set up properly and are ready for the opening of add/drop.
Early August	YC Student Records	Work with DUS to review student assignments submitted late, and other late fulfillment of major requirements. Remind faculty if they need to provide ABX exams (YCDO will send messages about ABX exams.)
Late August	Classrooms	Make sure there is a classroom assigned for offered courses.
	Registration	Add/drop period opens.
	Curriculum	Classes start.
	Faculty Support	Send welcome communications. Introduce new faculty to faculty resources website and publications.
	GS Registration	Create Individual Studies courses before end of add/drop period.
	Student Support	Send start-of-term communications to majors, include DUS/DGS office hours, reminder to check Degree Audit, possible fall degree completion, department specific information.
Early September	Registration	Add/drop period closes.
September	Program Requirements	Discuss with DUS/DGS any potential changes to the major/program requirements.
	Student Records	After add/drop closes, review degree audit for all majors, prioritize fall graduates and seniors.
	Curriculum	Submit any remaining spring course proposals.
	Curriculum	Begin planning new courses for the following academic year.
	GSAS Student Support	Notification of Readers form must be approved before October 1 by DGS.
	GSAS Student Support	Dissertation submission deadline is usually the first day of October.
	Student Support	Set up a student advisory commitee
October	Curriculum	Review all spring course offerings. Remember to add at least one discussion/lab section as needed.
	YC Student Records	Reconcile any outside credit, including Study Abroad that will count toward major requirements. Confirm updates to Degree Audit.
	GS Curriculum	Work with TF Office to ensure allocations of TF 's are set and the sections are setup correctly in WEN.
	Faculty Support	Remind faculty to check that their course listing in YCS correctly indicates a final exam or no final exam.
	Student Records	Review students' Degree Audit and apply exceptions (if needed).
	Curriculum	All spring courses should be offered in YCS, prior to opening of spring registration.
	Faculty	Send instructions to departmental advisers regarding spring term registration.
Mid November	Registration	Spring registration opens.
	Student Records	Help DUS assign faculty readers for senior tutorials, essays, projects, etc.
	Program Requirements	Yale Programs of Study opens for yearly editing.
	Program Requirements	Remind DUS to review department pages in YCPS. Any changes to the major requirements must be presented to Committee on Majors before the end of the term.
December	Faculty Support	Remind faculty of their responsibilities prior to and during final exam week.
	Student Support	Online Course Evaluations are open until early January.
	YC Program Requirements	Any changes to the major must be submitted to Committee on Majors by the end of the month.
	Student Records	Review graduating students' Degree Audit for completion.
	Registration	Waitlists will be cleared. Run Argos reports so you can provide faculty with names of students still waitlisted at the end of registration.
	Faculty Support	Remind faculty that fall term grades are due the first week of January.
January	Registration	Add/drop period opens.
	Student Support	Online course evaluations open in early January for fall term courses.
	Student Records	Track down missing grades. Remind faculty of early January due date for grades.
	Student Records	Calculate Distinction in the Major for Fall graduates once grades have been submitted.
	Curriculum	Remind the DUS/DGS and faculty to begin planning new courses for the next academic year.
February	Student Records	Review students' Degree Audit and apply exceptions (if needed).
March	Curriculum	New courses for the fall term are due in order to appear in YCS before the opening of fall term registration.
	Curriculum	Review all courses in YCS in anticipation of the opening of fall term registration.
	YC Program Requirements	All updates/review of YCPS due by March 15.
	YC Program requirements	Review department's policy on acceleration credit, if applicable.
April	YC Student Records	Receive senior essays and distribute them to readers for grading.
	Registration	Registration for the fall term opens. See URO website for exact dates.
May	Student Records	Review graduating students' Degree Audit for completion.
	Student Records	Calculate Distinction in the Major for May graduates
	Student Support	OCE opens (and closes) for student course evaluations.
	Faculty Support	FGS opens in early May for grade submission. See Academic Calendars for due dates.
June	Program Requirements	Work with the Degree Audit team to review program requirement updates.